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Are you looking to take your milestone celebration to the next level?
Birthdays, anniversary trips, weddings and retirement parties should be remembered forever. One way to guarantee that is by taking your celebration abroad.
Offering guests an experience they will remember for a lifetime, celebrating abroad truly gives hosts and attendees something special to commemorate.
Here's the problem.
Destination celebrations are complex. Far more complex than simply booking a dinner venue or hiring entertainment. With long distance guests, multiple vendors, and so much else that can go wrong… how do you plan your celebration abroad?
Spoiler alert: with the right resource, planning doesn't have to be stressful.
What you're about to learn will:
Help you understand the appeal of Destination Celebrations
Teach you how to scout the perfect private estate rental
Guide you in crafting the ultimate guest experience
Provide simple planning tips that will save you time & money.
Why Destination Celebrations Are Booming
If you've noticed an influx of articles, instagram posts, and ads touting destination weddings, anniversary getaways or other celebrations abroad… you are correct.
Destination celebrations are a booming industry, and statistics prove it.
From 2023 to 2025 there was a whopping 17% increase in travellers booking multigenerational family vacations. Guests want to bring everyone together to celebrate special occasions.
Having everyone together in a beautiful location is made perfect with a private estate rental. Rental villas offer all of the space and privacy needed to properly host a large group.
Speaking of rental villas…the private villa rental market grew to $30.4 billion in 2024, and is expected to grow at a rate of 9.5% annually through 2033.
So what does this all mean?
Hosts and attendees are seeing the value in spending quality time with family and friends in celebration of life's milestones. Spending a week or weekend in a villa with friends and family trumps staying at a hotel every time.
Imagine celebrating a loved one's milestone birthday by renting out a private estate in Costa Rica. Search luxury vacation rentals Costa Rica with private chef and you'll find amazing oceanfront estates with enough space for groups of all sizes. Think private pools, personal chefs, private beaches, and around the clock service.
All guests have to do is arrive ready to celebrate!
Guests want to be spoiled. Why not give them a destination they will never forget?
How To Pick The Perfect Private Estate Rental
When planning your celebration abroad you will want to start with securing the perfect villa rental. But how do you know which villa is right for your group?
Let's dig into the 3 biggest factors to consider when choosing your private estate rental for an upcoming destination celebration.
Location Is Your Number One Concern
When picking your celebration destination you want to make sure it's somewhere that is easy for guests to get to. It should also be a place that will excite your attendees.
Due to flight availability, many guests will book the easiest flight into a destination. This means that if your villa isn't near the airport or connected to one via shuttle, guests may be spending hours traveling post-flight before they even arrive.
Because of this, destinations with warm climates that have easy flight access are top picks. Some of the most popular destinations include:
Central America (Costa Rica, Panama, etc.)
Caribbean Islands
South America
Southeast Asia
Picking a villa in these areas will make travel easier for your guests. And when you make attending your celebration easy, guests are more likely to say yes!
Other benefits of locations with easy access include:
On-property activities to keep guests occupied when not celebrating
Natural landscapes for Instagram worthy photos
Room Capacity + Privacy
Don't let other guests ruin your celebration. One of the benefits of booking a private estate rental is the privacy it brings.
Make sure there will be no other villa guests sharing space with your group. This means no hotel lobbies, hallway traffic, or restaurants to contend with.
When reading through villa descriptions, check to see how many bedrooms are available and what the maximum capacity is for guests.
On-Site Services
This one goes without saying… but any private estate rental booked for a celebration should come with on-site staff.
From private chefs to housekeeping and bartenders, having staff attend to your group takes the stress out of hosting. Imagine not having to clean up after dinner or search for upbeat music. Your celebration crew can enjoy the party too!
Having staff on hand to take care of you and your guests is one of the biggest perks of booking a private estate rental.
Designing the Guest Experience
Beyond booking your estate and planning the main event, remember to consider the entire trip your guests will be taking to attend your celebration.
Hosting a milestone abroad shouldn't just be about the one day or weekend.
Streamline Travel For Guests
If you have ever organized a group vacation you know that travel is often the biggest hurdle.
Make your guests' travels as smooth as possible by creating a travel info packet they can reference when planning their trip. Include:
Recommended flights
Airport transfer options
Most private estate rentals offer airport shuttle service. Book a villa that does and there is one less thing to communicate to guests.
Pro tip: group transportation. Nothing screams "celebration" like picking your guests up from the airport and driving them to the villa together.
Plan Some Group Activities
While most guests are at your destination to celebrate, spending some time together as a group will create memories that last a lifetime.
Here are a few suggested group activities to take into consideration:
Guided tours of local attractions
Booking group activities with the private chef
Designate a beach or pool day with no plans at all
Personalize Where Possible
Last but certainly not least, small gestures go a long way.
Include personalized welcome gifts in each room, leave little notes around for guests to find, or have your villa's private chef create a custom menu based around the guest of honour's favourite cuisines.
Planning is stressful enough. Let these simple guest touches do the talking.
Tips and Tricks to Save You Time & Money
Destination Celebrations do not have to be expensive.
Planning a trip for a large group can rack up costs quick, but with the right private estate rental and planning your celebration party can be easier on the budget than you think.
Here are a few ways to save.
Book As Far In Advance As Possible
If you know you want to celebrate abroad, book the villa as soon as possible. Seriously.
Popular villa rentals fill up quickly, especially during peak seasons. Reserve your private estate rental 6-12 months out to ensure you have options.
Delegate a Party Planner
Hire a coordinator to handle all the logistics of planning your trip, or designate a friend or family member to be your point person. Someone needs to ensure vendors are booked, guests are responding to your RSVP, and the schedule is on track.
Trying to plan by committee will result in disaster.
Ask for Discounts
Since most private estate rentals love group bookings, ask about group rates or incentives they may have for booking your entire group onto one property. You just might score free airport transportation or a welcome gift just by asking!
Set Expectations With Guests
Be transparent about costs, dress codes, schedules and more. Putting everything in one location (Google doc, group chat, etc.) will help eliminate unnecessary emails and makes it easy for guests to access information.
Wrapping Up
Congratulations, you are now ready to plan the celebration of your dreams!
Planning a trip for friends and family to celebrate life's milestones should be fun, not stressful. Using a private estate rental can make planning your trip at your destination seamless.
Let's recap:
Plan your destination celebration around a villa rental that fits your group size and has amazing amenities.
Keep your guests in mind when planning celebrations around the villa. Include group activities and allow for free time.
Plan ahead and delegate tasks to avoid going crazy.
The demand for destination celebrations is here to stay. And with so many luxurious private estate rentals to choose from around the world, there has never been a better time to plan your next vacation celebration abroad.
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